3.1.3 Creating and formatting tables

Creating and formatting tables is a valuable skill in word processing and document preparation. Tables are useful for organizing and presenting data in a structured and visually appealing manner.

There are different methods for creating tables:

• Graphic grid
• Insert table
• Draw table
• Insert a new or existing excel spreadsheet table
• Quick tables
• Converting existing text into a table

To start, open a blank Word document from the Home/New page. Position your cursor in the document where you want the table inserted.

 

Formatting a table

After creating a table, you can format it to suit your needs. Here’s how to format a table:

1. Adjust column width and row height

– Click and drag the column dividers to adjust the width of columns.

– Hover over the row dividers to adjust the height of rows.

2, Borders and shading

– You can add or remove borders around cells, rows, or the entire table. Adjust the line style, color, and thickness as needed.

– You can also apply shading to cells, rows, or columns by changing the background color.

3. Cell alignment

– Select the cells you want to align, and use the alignment options to align text within cells (left, center, right; top, middle, bottom).

4. Merge and split cells

– To combine cells, select the cells you want to merge and choose the “Merge Cells” option. This is useful for creating headers or spanning cells.

– To split a merged cell, select it and choose the “Split Cells” option.

5. Text formatting– You can format text within cells just as you would in the rest of your document. Change the font, size, style, and color as needed.
   6. Table styles

   – Many word processors offer predefined table styles that you can apply to your table for a consistent and professional look.

   7. Formulae and calculations

   – Some word processors allow you to perform calculations within table cells. Use these features for simple calculations.

   8. Inserting images and objects

   – You can insert images or other objects into table cells to enhance the presentation of your data.

   9. Headers and footers

   – Add header rows or footer rows to label or provide additional information about the table’s content.