Meetings: Compliance and Administration

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Syllabus

1. 1 SEPT-DEC 2026 Lesson
2. 2 MAY-AUGUST 2026 Lesson
3. 3 JAN-APRIL 2026 Lesson
4. 4 SEPT-DEC 2025 Lesson
5. 5 1. Introduction to Meetings Lesson
6. 6 1.1 Legal and regulatory frameworks for different kinds of entities Topic
7. 7 1.2 Meaning of a meeting Topic
8. 8 1.3 Types of meetings; private and public sector meetings Topic
9. 9 1.4 Maintaining order at meetings Topic
10. 10 1.5 Police powers in relation to public and private meetings Topic
11. 11 1.6 Meetings held in public places Topic
12. 12 1.7 Meetings held in private places Topic
13. 13 1.8 Convention, constitution and conduct of meetings Topic
14. 14 1.9 Complying with requirements of various meetings Topic
15. 15 1.10 Elections Topic
16. 16 1.11 Resolutions Topic
17. 17 1.12 Adjournments and postponement Topic
18. 18 1.13 Role of the chair, Secretary and members before, during and after meeting Topic
19. 19 1.14 The meeting chairperson; qualifications, qualities and effectiveness, appointment and removal Topic
20. 20 1.15 Law of defamation; nature and scope, defamatory statements, defences and legal remedies Topic
21. 21 2. Professional framework of the corporate secretarial profession Lesson
22. 22 2.1 Evolution of the corporate secretarial profession (Global perspective and Case study of Kenya) Topic
23. 23 2.2 Legal and regulatory framework Topic
24. 24 2.3 Role and mandate of corporate secretarial profession bodies Topic
25. 25 2.4 Procedures on registration and deregistration as a member Topic
26. 26 2.5 Professional qualifications and qualities of a secretary Topic
27. 27 2.6 Required knowledge , skills and competencies Topic
28. 28 2.7 Appointment and vacation of office of the Sectretary Topic
29. 29 2.8 Professional engagement and clearance as a Corporate Secretary Topic
30. 30 2.9 Rights, statutory and contractual obligations of a Corporate Secretary Topic
31. 31 2.10 Role of corporate secretarial Topic
32. 32 2.11 Continuous professional development Topic
33. 33 Disciplinary procedures Topic
34. 34 3. Governance standards and guidelines Lesson
35. 35 3.1 GS001: General Meetings Topic
36. 36 3.2 GS002: Meetings of the Board Topic
37. 37 3.3 GS003: Minutes Topic
38. 38 3.4 GS004: Resolutions Topic
39. 39 3.5 GSOO5: Board papers Topic
40. 40 3.6 GS006: Registers and records Topic
41. 41 3.7 GS007: Filing annual returns Topic
42. 42 3.8 GS008: Common seal Topic
43. 43 3.9 GGOO1-Professional ethics Topic
44. 44 3.10 GG 002-Role of the corporate secretary Topic
45. 45 3.11 GG 005: Virtual meetings Topic
46. 46 4. Members’ Meetings Lesson
47. 47 4.1 Meaning, nature and scope of members’ meetings Topic
48. 48 4.2 Statutory meeting Topic
49. 49 4.3 Annual general meeting Topic
50. 50 4.4 Special general meeting Topic
51. 51 4.5 Extraordinary general meeting Topic
52. 52 4.6 Class meeting Topic
53. 53 4.7 Meeting of debenture holders Topic
54. 54 4.8 Duties of the corporate secretary before, during and after a general meeting Topic
55. 55 4.9 Methods of holding company meetings Topic
56. 56 4.10 Requirements for a valid physical, virtual and hybrid members’ meeting Topic
57. 57 4.11 Requirements for circulation of resolutions Topic
58. 58 4.12 Requirements for keeping records of corporate resolutions and meetings Topic
59. 59 5. Board and Committee Meetings Lesson
60. 60 5.1 Meaning, membership and functions of the board Topic
61. 61 5.2 Powers of the board Topic
62. 62 5.3 Restrictions on board members’ powers Topic
63. 63 5.4 First board meeting Topic
64. 64 5.5 Subsequent board meetings Topic
65. 65 5.6 Meetings of board committees Topic
66. 66 5.7 Requisites of valid board and committee meetings Topic
67. 67 5.8 Legal provisions regarding convening and management of board and committee meetings Topic
68. 68 5.9 Board annual work plan and calender Topic
69. 69 5.10 The role of the secretary before, during, and after board and committee meeting Topic
70. 70 6. Meetings in Company Liquidation Lesson
71. 71 6.1 Introduction to members ‘and creditors’ voluntary liquidation Topic
72. 72 6.2 Legal provisions for members’ and creditors’ voluntary liquidation Topic
73. 73 6.3 Liquidation by the court Topic
74. 74 6.4 Legal provisions for liquidation by the court Topic
75. 75 7. Meetings of County and National Assembly Lesson
76. 76 7.1 Standing orders Topic
77. 77 7.2 Meetings of the House Topic
78. 78 7.3 Requirements for a valid physical, virtual and hybrid physical, virtual bad hybrid National Assembly meeting Topic
79. 79 7.4 Swearing in of members and election of Speaker Topic
80. 80 7.5 Sittings and adjournment of the house Topic
81. 81 7.6 Quorum of the house Topic
82. 82 7.7 Order of Business Topic
83. 83 7.8 Motions and Amendments Topic
84. 84 7.9 Divisions Topic
85. 85 7.10 Rules of Debate Topic
86. 86 7.11 limitations of Debate Topic
87. 87 7.12 Requirements for keeping records of County and National Assembly meetings Topic
88. 88 8. Registration and Compliance Requirements for: Lesson
89. 89 8.1 Pension FundS Topic
90. 90 8.2 Cooperative Societies Topic
91. 91 8.3 Political Parties Topic
92. 92 8.4 Public Benefit Organisations Topic
93. 93 8.5 Education Institutions Topic
94. 94 8.6 Religious Institutions Topic
95. 95 8.7 Residents Associations Topic
96. 96 8.8 Business names Topic
97. 97 8.9 Partnerships Topic
98. 98 8.10 Companies Topic
99. 99 8.11 Foreign branch establishments Topic
100. 100 8.12 Drafting, altering and registration of memorandum of association, articles of association, by-laws and other constitutive documents for various forms of organisations Topic
101. 101 8.13 Shareholders agreements Topic
102. 102 9. Seal and Authentication of documents Lesson
103. 103 9.1 Approval of Common Seal Topic
104. 104 9.2 Form and content of Common Seal Topic
105. 105 9.3 Authority and mode of affixation Topic
106. 106 9.4 Register of documents executed under common seal Topic
107. 107 9.5 Custody of Common Seal Topic
108. 108 9.6 Official seal for use abroad Topic
109. 109 9.7 Authentication of documents Topic
110. 110 9.8 Legal, regulatory and professional requirements Topic
111. 111 10. Listing at the securities exchange Lesson
112. 112 10.1 Listing requirements Topic
113. 113 10.2 Requlatory regime Topic
114. 114 10.3 Listing process Topic
115. 115 10.4 Types of public issue Topic
116. 116 10.5 Role of the advisers: sponsor, broker, financial public ralations consultants, lawyers, accountants, share registrar, other advisors Topic
117. 117 10.6 prospectus contents and approval Topic
118. 118 10.7 Dematerialisation Topic
119. 119 11. Statutory Reports, Registers, Records and Returns Lesson
120. 120 11.1 Meaning, types and contents Topic
121. 121 11.2 Maintenance of statutory reports, registers, records and returns Topic
122. 122 11.3 Legal and regulatory requirements on filing of statutory reports, registers, records and returns for various types of organisations Topic
123. 123 11.4 Annual statutory returns Topic
124. 124 11.5 Register of Members Topic
125. 125 11.6 Registers of Directors and Secretaries Topic
126. 126 11.7 Register of Allotments Topic
127. 127 11.8 Register of Transfers Topic
128. 128 11.9 Register of Charges Topic
129. 129 11.10 Register of Beneficial Owners Topic
130. 130 11.11 Register of Residential Address, etc. Topic
131. 131 11.13 Register of charges and debentures Topic
132. 132 11.14 Registers of interest in voting shares of a public company Topic
133. 133 11.15 Tax, NHIF, and NSSF requirements Topic
134. 134 11.16 Occupational safety and health format of registers, custody and retention of registers Topic
135. 135 11.17 Access to records and registers Topic
136. 136 11.18 Inspection: in person, right to request copies, fees Topic
137. 137 11.19 Minute books: custody and retention, access rights Topic
138. 138 11.20 Financial records: custody and retention, inspection Topic
139. 139 11.21 Integrated Reporting Topic
140. 140 11.22 Corporate governance report Topic
141. 141 11.23 Directors’ renumeration report Topic
142. 142 11.24 Retention periods for documents and registers Topic
143. 143 11.25 Managing Classified information Topic
144. 144 11.26 Preparation and approval of registers and records Topic
145. 145 11.27 Process and procedure of effecting and filing corporate changes in; register of members: board members, registered capital, corporate address, corporate name, corporate objective Topic
146. 146 11.28 Role and responsibilities of the corporate secretary in the external audit process and in the annual reporting cycle Topic
147. 147 11.29 Penalties for non compliance Topic
148. 148 12. Compliance Strategy and Plan Lesson
149. 149 12.1 Nature of a compliance strategy and plan Topic
150. 150 12.2 Preparation and execution of a compliance strategy and plan Topic
151. 151 12.3 Monitoring and evaluation of the strategy and plan Topic
152. 152 12.4 Draft a compliance checklist and schedule for the organisation Topic
153. 153 12.5 Compliance Assessment /Compliance health check Topic
154. 154 12.6 Periodic fit and proper tests for directors, Corporate Secretary and Senior Management Topic
155. 155 12.7 Annual review of implementation status of previous board resolutions Topic
156. 156 12.8 Statutory review and comparison of Corporate and registry records to ensure consistency and full compliance with prevailing statutory rules Topic
157. 157 12.9 Remedial work to regularise anomalies and to remedy compliance failings identified during the status check and statutory review procedures Topic
158. 158 12.10 Preparatory compliance checks and remediation in view of transaction work Topic
159. 159 12.11 Setting-up, monitoring and updating of corporate calender Topic
160. 160 13. Management of Share Registration Services Lesson
161. 161 13.1 Issue of shares at par/premium/discount Topic
162. 162 13.2 Letters of offer, allotment letters renunciation Topic
163. 163 13.3 Call on shares Topic
164. 164 13.4 Rights and bonus issues Topic
165. 165 13.5 Shares with different differential rights Topic
166. 166 13.6 Issue and redemption of shares Topic
167. 167 13.7 Immobilisation of share certificates Topic
168. 168 13.8 Shareholder rights Topic
169. 169 13.9 Share ownership registration Topic
170. 170 13.10 Maintenance of registers of members and debenture holders Topic
171. 171 13.11 Manual and electronic share registers Topic
172. 172 13.12 Shares transfer and shares transmission Topic
173. 173 13.13 Inhouse and outsourced share registry service Topic
174. 174 13.14 Managing unclaimed shares Topic
175. 175 13.15 Role of the Secretary in share registration Topic
176. 176 14. Management of Dividends Lesson
177. 177 14.1 Types of dividends Topic
178. 178 14.2 Management of dividends Topic
179. 179 14.3 Procedure in dividends payment Topic
180. 180 14.4 Payment and taxation of dividends Topic
181. 181 14.5 Declaration of dividends out of reserves Topic
182. 182 14.6 Restriction on distribution Topic
183. 183 14.7 Closure of register of members Topic
184. 184 14.8 Managing unclaimed dividends Topic
185. 185 14.9 Role of the Secretary in dividends payment Topic
186. 186 15. Technology and Meetings Lesson
187. 187 15.1 Laws, regulations and guidelines on virtual meetings Topic
188. 188 15.2 Technology in use in virtual meetings Topic
189. 189 15.3 Planning and conducting virtual meetings Topic
190. 190 15.4 Risks associated with virtual meetings and their mitigations Topic
191. 191 15.5 Virtual meetings etiquette Topic
192. 192 16. Sample reading and reference material Lesson
193. 193 16.1 Nyasae, A., N. (2016). Meetings: Law and Procedure in Kenya Today. Nairobi: Law Africa Publishing Topic
194. 194 16.2 ICPSK, Governance Milestone: History of the Certified Secretaries Profession in Kenya ( 2017) Topic
195. 195 16.3 Laibuta, K. I. (2017). A Handbook of Company Law ( Revised edition) . Nairobi; Law Africa Publishing Topic
196. 196 16.4 State Corporations Advisory Committee (2015). Mwongozo: The Code of Governance for State Corporations Nairobi Topic
197. 197 16.5 Francis, R. D. ,& Armstrong, A. F. (2012). The Meetings Handbook: Formal Rules and informal Process. London: Anthem Press: Topic
198. 198 16.6 Kasneb e-learning resourses (link on the Kasneb website) Topic
199. 199 16.7 Kasneb approved study packs. Topic